"Sent On Behalf Of" address contains: If you want to CC/BCC Outlook emails that you send on behalf of someone, tick this option and add an address or its part as a condition for the CC/BCC rule.Choose the e-mail account you need by checking it in the list and click Ok. Then click on the certain account link to see the Select account dialog box. Account is: Check this condition if you want to auto BCC based on Outlook account.You can create a rule using the following conditions: If your task is to BCC distribution list, you can simply enter the list name as a recipient: If you need to select Blind copy recipient, just enter their address in the BCC field. To choose CC recipients, enter the necessary address in the CC field at the bottom of the Select Names: Contacts dialog box: If you want to BCC a distribution list, simply enter the list's name instead of an email address. If your Outlook address Book is empty, you can add CC or Blind Carbon Copy recipients manually by typing their e-mail addresses in the CC or BCC field correspondingly. Or you can select the contact you need from the list and click either CC -> or BCC -> button to put the address into the corresponding field: You can enter your reserve email address to always BCC yourself. You will see the Select Names: Contacts window: To search for an email address in your Outlook Address Book, click the Select recipients button: NOTE: See attached document on the bottom of this procedure for more detailed description including arrows and images for this procedure.CC and/or BCC all outgoing emails in OutlookĬreate a new BCC rule and select the Apply the rule for all outgoing messages in all profiles radio button:Įnter the email address(es) into the CC or BCC field correspondingly: You have now successfully created a rule to move all messages with 'POSSIBLE SPAM' subject to Junk E-Mail automatically. Choose your desired name and click Finish.ġ1. For this procedure, we will continue by clicking Next on the last Rules Wizard Screen, you can name the rule and either enable or disable it. You will reach exceptions condition, where you can allow rule to except from certain people or group. You will be send back to the Rules Wizard once more. In this example, select Junk E-Mail folder to move the POSSIBLE SPAM subjected emails.
Here you will select your desired folder location for all messages containing specified word to be automatically moved into. Do so by clicking specified folder option ĩ. You will be send back to the Rules Wizards screen where you will need to specify which folder you want emails with the specified phrase to be moved into. Now enter desired words or phrases to the search field and click the Add button to add the word to the list. Then in the 'step 2' section of the Rules Wizard screen, click on specific words. Ensure that the following condition is checked ħ. Another Rule Wizard window will appear with conditions. Click on Move messages with specific words in the subject to a folder and click Next Ħ. In this example, we are going to create a new rule to Move message with specific words in the subject to a folder.ĥ. Click on New Rule, this will launch Rules Wizard Here you can create new rules, delete or copy existing rules.Ĥ. NOTE: Rules and Alerts Window provides users with an overview of their email rules created.
New windows will appear showing you the current list of all E-Mail Rules created Search in using search bar in start menu:ġ.When Outlook has finished loading, navigate the ribbon by clicking the Home Tab, and find the Rules icon ģ. This procedure works on either version of Outlook program.
NOTE: Your computer might be running different version of Outlook such as 2010, therefore icon may look different. Launch Microsoft Outlook using desktop icon or using the start menu search function or browse folder in All Programs List.Access to computer with Internet connection This document details the steps necessary to create automated set of email rules using Outlook.